Whatever type of business you are, it is likely that photocopying costs make up a significant proportion of your outgoings. Luckily there are some things that you can do to help ensure you are not spending too much on photocopying unnecessarily:
If you are worried about the volume of copies being made by staff then it is possible to introduce quotas to reduce this. Staff can be assigned different limits depending on their role, which can be managed by them signing into the machine when using it. Tracking who is printing what can also help understand the needs of different departments and whether any further actions can be taken to help decrease printing activity.
A culture of reducing printing can also be encouraged in the office to help decrease spend. Automatically setting software to print double, rather than single-sided is a popular option. A policy of not printing documents such as emails can also be implemented. Email footers can encourage this kind of behaviour as can well-placed signs near the machines.
If you are concerned about spiralling costs another great option is to sign up to a copying lease agreement. This can significantly reduce printing costs overall as well as allow access to the latest printing technology. Knowing monthly costs upfront means no nasty surprises later on and can reduce the annual printing budget.
For more information about the copiers we can provide or the lease terms we offer please get in touch today on 0113 2533342. XBM Ltd supply office print equipment to companies throughout the UK.
Cheadle Royal Business Park
SK8 3GP0161 8265355
26 Riverside Studios
Newcastle Business Park
NE4 7YL0191 2736966
Phoenix Business Park
B7 4NU0121 3597976
24 Greville Street
EC1N 8SS0203 36035160