Leeds Head Office 0113 2533342

Manchester Office

0161 8265355

Newcastle Office

0191 2736966

Birmingham Office

0121 3597976

London Office

0203 36035160

Are you spending too much on photocopying?

Whatever type of business you are, it is likely that photocopying costs make up a significant proportion of your outgoings. Luckily there are some things that you can do to help ensure you are not spending too much on photocopying unnecessarily:

1. Introduce quotas

If you are worried about the volume of copies being made by staff then it is possible to introduce quotas to reduce this. Staff can be assigned different limits depending on their role, which can be managed by them signing into the machine when using it. Tracking who is printing what can also help understand the needs of different departments and whether any further actions can be taken to help decrease printing activity.

2. Encourage double-sided copying

A culture of reducing printing can also be encouraged in the office to help decrease spend. Automatically setting software to print double, rather than single-sided is a popular option. A policy of not printing documents such as emails can also be implemented. Email footers can encourage this kind of behaviour as can well-placed signs near the machines.

3. Investigate leasing options

If you are concerned about spiralling costs another great option is to sign up to a copying lease agreement. This can significantly reduce printing costs overall as well as allow access to the latest printing technology. Knowing monthly costs upfront means no nasty surprises later on and can reduce the annual printing budget.

For more information about the copiers we can provide or the lease terms we offer please get in touch today on 0113 2533342. XBM Ltd supply office print equipment to companies throughout the UK. 

 

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Manchester Office

5300 Lakeside

Cheadle Royal Business Park

Manchester

SK8 3GP

0161 8265355

Newcastle Office

26 Riverside Studios

Amethyst Road

Newcastle Business Park

Newcastle

NE4 7YL

0191 2736966

Birmingham Office

Unit 41

Phoenix Business Park

Avenue Road

Aston

Birmingham

B7 4NU

0121 3597976

London Office

24 Greville Street

London

EC1N 8SS

0203 36035160