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Difference between photocopier leasing and photocopier rental

What’s the difference between photocopier leasing and photocopier rental? With the two terms often used interchangeably, it’s not always easy figuring out what each option means and which will be best for your business.

Photocopier leasing

Leasing a photocopier is generally a long term agreement set out over several years to best suit the needs of your business. A photocopier lease allows you to pay a set amount each month for the use and service of your office photocopier and is often the most convenient choice as you don’t have any initial large cash outlay and instead just pay the monthly fee over the copier’s working life.

Photocopier rental

When you rent a photocopier, it usually involves paying a fee for the short term use of a photocopy machine. This is normally a fixed fee for an agreed amount of time and may be useful as a quick option if a long term contract is not feasible.

Is leasing or rental best for me?

If you are unsure which option is most suited to you and your business, the biggest deciding factor will be the period of time you are going to need the photocopier for.

Many businesses choose leasing as a long term solution to their copier needs as it offers financial benefits over purchasing and means you don’t need to worry about maintenance or service costs as this is all covered in the terms of your lease.

For new companies or businesses who need a machine quickly as a replacement or to bridge a gap until funds are available to purchase, rental could be a viable option.

XBM is a print management company providing specialist print equipment to offices throughout the UK and helping businesses of all sizes find the most cost effective print solutions for them. For more information about the services we provide or to get a quote please contact us on 0113 2533342.