Leeds Head Office 0113 2533342

Manchester Office

0161 8265355

Newcastle Office

0191 2736966

Birmingham Office

0121 3597976

London Office

0203 36035160

GDPR and my copier

With all companies required to be GDPR compliant, it is important to ensure your copier meets the data protection requirements set out in this recent European Union legislation. If you have one or more photocopiers in your office, it is important that the right steps have been taken to safeguard personal data. Here are some points to consider:

1. Copier hard drive

With lease copiers it is really important that attention is paid to the machine’s hard drive. When you receive a new photocopier check that there is no data left over from the previous user on the drive. Once it is up and running in the office, make sure there is a system in place whereby the hard drive is periodically wiped to avoid a build-up of data on it. Finally, when the copying equipment is returned ensure that that everything on the hard drive is deleted for you – a reputable lease company should be able to help you with this.

2. Access

Another way to reduce the risk of a regulation breach is to restrict accessibility both to PC files as well as copiers themselves. It is also a good idea to remind employees not to leave printouts in the machine or documents in the scanning bed after they have copied them too.

3. Encryption

It is also wise to use data-encryption on your copying equipment. This makes it more difficult for others to read data stored on the hard drive should they try to access it without permission.

XBM are a specialist provider of office and print equipment to businesses throughout the UK. We work with companies to find the best print management solutions for their individual needs. To find out more about the machines we lease and the types of contract we offer please get in touch with us today on 0113 2533342.

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Manchester Office

5300 Lakeside

Cheadle Royal Business Park

Manchester

SK8 3GP

0161 8265355

Newcastle Office

26 Riverside Studios

Amethyst Road

Newcastle Business Park

Newcastle

NE4 7YL

0191 2736966

Birmingham Office

Unit 41

Phoenix Business Park

Avenue Road

Aston

Birmingham

B7 4NU

0121 3597976

London Office

24 Greville Street

London

EC1N 8SS

0203 36035160