If you look around any office, you will usually see people working, laptops, desks and somewhere, maybe in a corning, a printer or copier. However a place in the corner is not befitting for the machine that is often the saviour of most business.
People sometimes underestimate the impact the printer has on a business and more so with multifunctional devices which allow a variety of different processes to come together to keep your business moving forward, none-more-so than giving you more space for more people (instead of lots of different machines to do differing jobs).
When properly utilised, multifunction printers can maximise efficiency, cut costs and boost overall productivity across all staff members. Not only this, but a properly utilised printer saves your business money and helps to increase profits. However, the key thing here is ‘when properly utilised’ which is often the stumbling block. Below we have listed a few things you can do with your machine that you may not be already, which can have massive impacts.
Scanning is often an overlooked feature with an MFD but it could be the one that makes you the most productive. Multifunction printers with automatic document feeders (ADF) can speed up the process of scanning or copying multiple pages of text by feeding each document into the scanner automatically. Instead of copying each page individually, staff can switch their attention to something else.
Furthermore, scanning documents can also help to decrease the amount of paperwork and create a paper-free document storage system. Depending on your business, this can free up more desk space, mean that everything has a copy stored in the cloud, and even for health and safety purposes, less risk of fire with paper going up in flames.
Lots of businesses just use their MFD but do not have it supporting them uniquely. Users can save money on ink by using the most basic settings on the printer and can save paper by setting the printer to print automatically on each side of a sheet of paper. Whether you need extra security to protect your document data, differing printer speeds, eco-friendly printing settings or priority printing, many multifunction printers offer a host of extra settings to ensure that they perform exactly how you want them to.
The key thing here is to think about what you need and ask so it is set up correctly. A simple change like this can have huge benefits to your business, and costs.
Wireless printing is an incredibly convenient feature for businesses, as it allows staff members to print from anywhere in an office. Despite this being common in most businesses, it is not always done, with people still having a machine wired in to their pc.
Some multifunction printers even offer mobile printing, which allows staff to print from any device while they are connected to the printer. Not only does this eliminate the need to transfer files from mobile to desktop before printing, and therefore saving time, it is also easy for staff members who work away from their desks or are often in meetings. A time saver and convenience offering in one.
If you would like to discuss in more detail how you can better use an MFD or would like to talk through options for getting and MFD for your business, please do not hesitate to get in touch with one of our team today.
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Phoenix Business Park
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