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Top tips to make you copy better

Copiers and printers are an integral part of any office. With them being used so frequently by employees it’s important that effective print management systems are in place. Here are some of our top tips for ensuring productivity as well as easing frustrations at the photocopier.

1. Make it clear where paper is stored

Nothing halts progress more than a lack of paper. To save time, ensure that packs of paper are stored in a cool, dry place as close to the copier as possible. Put up a sign next to the machine explaining what to do if paper runs out and how to load the paper tray.

2. Make a sign with common troubleshooting tips

In a busy workplace a paper jam or toner change can cause a backlog of print jobs as well as stress for those who have to deal with it. To help staff resolve issues quickly and effectively display instructions for how to carry out these common asks to allow problems to be addressed quickly and easily.

3. Set suitable default settings

Another way to make things easier is to set default settings for printing and copying to reduce the number of options staff have to choose as part of the process. Many businesses tend to set black and white as standard as well as printing double-sided – which is better in terms of overall paper consumption and costs too.

XBM are a leading provider of print equipment to companies of all sizes across the UK. With more than 30 years’ experience in the sector we are a well trusted provider of competitively priced copier solutions. If you would like to know more about the machines we supply or the deals we offer, please get in touch with us on 0113 2533342.